With the rise of remote work across the globe, video conferencing has become an integral part of our working lives helping a remote workforce feel more connected and better communicate. Video conferencing apps have allowed teams to streamline collaboration and increase participation, which in turn, boosts productivity.
In addition to increased productivity, video conferencing strengthens team morale with 87% of remote team members citing that they feel more connected to their colleagues during video calls. Also, on average, video conferencing cuts down on travel costs by 30%. Even when travel restrictions are released, we are likely to see less corporate travel with businesses instead relying on video conferencing tools.
While video conferencing has likely already become a part of your daily life, we’ve compiled a list of video conferencing mistakes you want to be sure to avoid.
- Not testing your technology before conducting a virtual meeting. Be prepared before your virtual meeting by testing your technology at the start of the day. Ensure that your camera is working and that your audio is clear. If you are meeting with a client, test the call with a colleague prior to the meeting.
- Forgetting to mute. Be respectful to other attendees in large video conferences, and mute when you are finished speaking. Even the slightest background noise could be potentially amplified on the call and be distracting to other attendees.
- Allowing unauthorized access. When conducting a virtual meeting, be cautious of unauthorized users. Require a password, verify attendees, and keep the meeting link private to prevent malicious attempts of unapproved attendees trying to join.
- Forgetting to change your background. Backgrounds should be polished and professional. You should take your surroundings into account and make sure your background is free of clutter or other distractions. Use a background photo as necessary but make sure that it is professional.
- Doing other work during the video conference. It is important to stay focused while in a video conference the same way you would if it were in-person. Do not get distracted by other tasks or your email inbox. Just because you are in front of your computer does not mean you shouldn’t be 100% present in the meeting.
- Not turning off your notifications before sharing your screen. If you are going to share your screen, take a minute to disable your notifications including email and chat messages. You could avoid a potentially embarrassing moment!